I get a lot of emails asking about my job, so I thought this would be a fun post to do! I work at a non-profit as a marketing and corporate events coordinator. My job duties include planning and promoting training events and fundraisers, handling all of our social media, and occasionally meeting with clients. Here’s a little what a typical day in my life looks like:
8:00 am | get settled at desk, fix myself a cup of tea and a bowl of oatmeal
8:15 am | check e-mails, voice mails, and social media calendar for the week; create a game plan and to-do list
8:45 am | create a press release, then distribute it via email, our website, and other news sites (the majority of this process is just me trying to create a quote for my boss and the event speaker… That’s one of the things I struggle with the most. I had never written a press release before my current job, and now my boss allows me to send them out without her proofreading them! #progress)
9:30 am | check on event registrations, and schedule social media for the next two days accordingly. I create a social media schedule for each quarter (thinking about it makes me want to cry,) but it’s really tentative. If a class isn’t getting the registrations that we feel like it should, I really double my efforts. I like to schedule my tweets in advance via Hootsuite, and my Facebook posts in advance using the scheduling tool on Facebook. (I love that it allows you to be “linked” to other Facebook pages, unlike Hootsuite,)
10:00 am | meeting with my boss. When I first started my job, these made me want to cry. I always felt like I was in trouble. But now we try to have a sit down meeting every few days to know what the other is working on. Usually she will give me a few action items to do – make some phone calls, follow up with someone, register someone for an event, take on a massive new project… the usual
10:30 am | perform a client intake – print some paperwork and a list of upcoming classes, review paperwork, and alert my boss that her client is now ready
10:45 am | work on the minor tasks that my boss has assigned me, which usually results in a little game of phone tag
11:15 am | schedule mass emails for the week. I use a super streamlined template, but the product that we use tends to give me a little bit of a fuss. By the time I’m done with this, I’m ready to pull my hair out in chunks.
12:00 pm | lunch time! My favorite hour of the day! Most days I either go home to eat. If there’s catering, I bring a plate to my desk and use that time to work on my blog. I have double monitors at my desk, so it makes creating links and images a lot easier than it would be on my laptop!
1:00 pm | back to work with a full belly & ready to take a nap! I usually come back from lunch with 2-4 voicemails, a handful of emails, and some social media notifications, so I get caught up on that immediately.
1:30 pm | usually another client intake process! depending on the day of the week, we have anywhere from 1-3 clients come in. I was recently allowed to start working with clients, so I tend to schedule my appointments on Friday afternoons, as the office gets pretty quiet.
1:45 pm | nail out event details with an event speaker. Some days this means setting up an entirely new event, and other days this just means touching base to see if they need me to print any handouts for them on the day of their training or letting them know that their class has met capacity. (That’s my favorite!!) My boss recently gave me full control of events (she used to handle scheduling,) so these phone calls have become more and more frequent.
2:00 pm | this is when I usually try to knock out a huge project. We have two monthly newsletters and a monthly video, so this is when I really buckle down and try to knock out the project. I also take 3-4 days a quarter to plan out a quarterly marketing calendar, so this is when that magic happens.
4:00 pm | prepare materials for the next morning’s event – roster, evaluations, upcoming training handouts, sign in sheet, extra ink pens, etc. I also try to set up the room as much as possible so that the only thing I have to do in the morning is set up coffee, water, and technology.
5:30 pm | I get off at 5, but I usually end up staying until 5:30 to tie up any loose ends, straighten up my desk area, etc. Sometimes on Mondays and/or Wednesdays, I’ll go to yoga after work. The best days are when I have no “extracurricular” meetings, and can go home to cook dinner with my boyfriend. And then I spend the rest of the evening working on blog projects.
And if you’ve ever wondered what I wear to work, here are some of my staples:
I apologize if I bored you to death, but I thought this would be a great way to tell a little about my job for those who are interested.
I’m curious to know – what’s your career? What’s your dream career?
I hope that you’re all having a wonderful day!